Join Us  

Wednesday, April 3 - Friday, April 5, 2019


Improving Access to Perinatal Care: 

Confronting Disparities and Inequities in Maternal-Infant Health

in Providence, Rhode Island 


Exhibitor Rates: FOR PROFIT  $1000 NONPROFIT  $500


Sponsorship Packages:  See our Sponsorship Levels


Email Kristy Love for assistance.




Location: Renaissance Providence Downtown (map)


The National Perinatal Association has a block of rooms available for April 2 - 7 

at the rate of $189 per night plus taxes and fees.

We invite you to reserve yours.



Exhibitor Information:

Set-Up: The exhibits need to be set up by noon on Wednesday, April 3rd*

Breakdown: After 3:30 pm on Friday, April 5th

Exhibit Booth: One non-draped 6’ table, 2 chairs

        • Exhibits will open for AM/PM breaks, reception, and lunch on Thursday (all served in the exhibit hall) and of course, well-attended.  
        • The attendees are encouraged to visit the exhibit hall during registration hours, meals, and breaks. 
        • The hall will remain open during educational sessions.  Booths do not need to be manned during educational sessions.

* Set-up is on Wednesday from 8:00 am – 12:00 pm.

Questions or Assistance? Contact Kristy Love, Director of Operations at 314-440-7454 or Klove@nationalperinatal.org




Who will attend? 

This program is designed for the interdisciplinary team of health professionals who work with at-risk infants and their families, including:

  • OB/GYNs
  • Neonatologists
  • Midwives
  • Neonatal Nurse Practitioners
  • Public Health Advocates
  • Insurance Providers
  • Community Health Professionals
  • Harm Reduction Specialists


  • Parents and Families Affected by Disparities
  • Mental Health Professionals
  • Childbirth Educators
  • Doulas
  • Social Workers
  • Psychologists
  • Case Managers


  • IBCLCs and Breastfeeding Counselors
  • NICU Clinicians
  • Neonatal Therapists
  • State Perinatal Coalitions and Quality Collaboratives
  • Students, Residents, and Trainees
  • Lawyers
  • Policy Makers



Door Prizes: The distribution of door prizes during the conference is a huge hit. If you would like to donate a door prize, please contact Kristy Love Klove@nationalperinatal.org.  You may bring your item with you when you check in. 



Exhibitor Terms and Conditions: 

Exhibitors are considered registered upon receipt of a signed contract and valid payment. 

Registered exhibitors are entitled to the following:

  • Standard display/exhibit space as purchased for use during the stated exhibit period. Floor displays are invited as long as they do not extend beyond the booth space.
  • Double wide booths are possible at double the booth fee.
  • One set of conference materials (electronic or paper) per booth.


Booth Assignments:  

Assigned booth will be considered acceptable to exhibitor unless the Exhibit Manager is notified within 10 days of receipt of assignment.

The Exhibit Manager will make every effort to assign preferred exhibit space when ever possible. In the event of a conflict, conference support, the date of registration, frequency of participation and special needs of exhibitors will determine final assignments. If an exhibitor cancels a confirmed exhibit space in writing prior to Jan. 31, 2019, a refund will be issued minus a 25% processing fee. If an exhibitor cancels a confirmed exhibit space in writing after Jan. 31, no refunds will be given. Cancellation requests must be made in writing.


Exhibitor Guidelines:

  • Exhibitors are responsible for reading and adhering to these guidelines.
  • Booth assignments are ordinarily made two weeks before, please be sure to let us know if you have special request.
  • Exhibitors shall not have portion of the display extend beyond the boundaries of their booth or block the view of other exhibitors.
  • Exhibitors may take orders and complete sales only for products or categories of products they have previously listed on the Exhibitor Registration Form.


Responsibilities Liability: 

The exhibitor shall be fully responsible to pay and all damages to property owned by the hotel and its owners or managers which results from any act or omission of exhibitor.


Insurance: 

It is the exhibitor’s sole responsibility to obtain business interruption insurance coverage on all exhibit material, equipment or apparatus introduced into the conference location premises; to have comprehensive general liability and property damage insurance protecting against any liability which may accrue by reason of alleged wrongful or negligent conduct of the exhibitor in the amount of not less than $1,000,000 per occurrence; to have Workman’s Compensation insurance meeting statutory limits or insurance required by similar employee benefit acts as well as insurance having a minimum per occurrence limit of at least $100,000 against all claims, which may be brought for personal injury or death of exhibitor’s employees.  All such coverage is to include contractual liability. NPA can accept no responsibility for the loss of, or damage to, any of the said materials or displays, and the risk of all such loss shall be on the exhibitors.


Security: 

Although staff will be provided as necessary during hours when the exhibit area is set, but closed and unsupervised by conference personnel, it is the individual exhibitor’s responsibility to safeguard equipment and material from the time it is brought in to the facility until it has been removed. It is also the exhibitor’s responsibility to remove any dangerous materials from their displays when their staff is not there to supervise its use and to provide and use their own proper hazardous waste disposal system.


Cancellation of Conference: 

Conference Management may cancel the conference or exhibition for any reason. NPA, the conference facility and official service contractors (hereafter all referred to as ‘Conference Management’) shall not be liable for any expenses incurred by the exhibitor except for an exhibit fee refund issued in an amount deemed consistent with the expenditures and commitments already made.


Failure to Occupy: 

Any space not occupied by 4:30 pm on March 3, 2019 will be forfeited by the exhibitor, and may be resold, reassigned, or used by Conference Management without refund of rental price, unless arrangements for delayed occupancy have received prior written approval by Conference Management. All booth equipment must be in position before the exhibit hall opens and must remain in position and staffed during the activities scheduled in the exhibit area. Booths may not be broken down prior to the scheduled time.


Special Restrictions: 

      • Circulars, advertising matter, etc. may be distributed and patronage solicited only within the space assigned to the exhibitor presenting the materials. 
      • Exhibitors are prohibited from using amplifying equipment of any nature without permission from Conference Management, and, if permission is granted, the use of such equipment must not interfere with adjacent exhibits or other activities in the exhibit hall. 
      • Nothing will be used within the exhibit hall that will injure, mar, or in any manner deface any surface of the hall or any equipment contained herein. 
      • No music may be played at an exhibitor’s booth without prior notice to and approval by Conference Management.


Nonflammable Materials: 

All materials including muslin, velvet, silken, or other cloth or banner used in the exhibit hall MUST be nonflammable. The exhibitor agrees to accept full responsibility for the compliance with city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment under city codes. It is the exhibitor’s responsibility to check with the official exhibit service contractor to be certain their exhibit and accompanying equipment can be moved into the designated exhibit area and conforms to safety and fire regulations. Any and all services needed from the service contractor or facility over and above those provided as standard are the responsibility of the exhibitor.


Sales: 

Direct over-the-counter cash sales will be permitted. All goods, advertised items and services must be those provided during the exhibitor’s regular course of business and listed in the appropriate place on the application for space. California Dept. of Revenue requires the collection of sales tax for all direct sales by both instate and out-of-state companies. Filing the proper forms and complying with the regulation are the direct responsibilities of the exhibitor. Applicable sales tax is the responsibility of the exhibitor directly.


Amendment: 

Any point requiring a decision relative to the exhibits, if not specifically covered in writing, is subject to determination by Conference Management. Conference Management will have sole authority to interpret and enforce all rules and regulations, contained herein, to make any amendments thereto, and to make such further rules and regulations as shall be necessary for the orderly conduct of the conference. All such amendments and future rules and regulations will be made available to exhibitor.


Compliance: 

Exhibitors will comply with these terms and conditions; rules and regulations of the Conference Management; city, state, or federal regulations governing this exhibition, hazardous waste, labor unions, HCEA and the exposition Service Contractors Association guidelines and regulations.



Questions or Assistance? Contact Kristy Love, Director of Operations at  Klove@nationalperinatal.org


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